About the Commons
USC Rental Rates (These rates are subject to change) |
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University Student Commons, Hunton Student Center , and Larrick Student Center Event Spaces(1&2) |
Student Organization Use(3) Rate Per Hour |
Department Use Rate Per Hour |
VCU Health Services Use Rate Per Hour |
Non-University Rate Per Hour |
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All Catering/Service Kitchens |
$105 |
$115 |
$115 |
$130 |
|
Commons Theater |
$40 |
$55 |
$80 |
$100 |
|
Commons Theater Reg. & Concessions |
$45 |
$60 |
$85 |
$115 |
|
Commonwealth Ballroom (A - B) |
$45 |
$70 |
$100 |
$160 |
|
James River Terrace |
$155 |
$160 |
$170 |
$245 |
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Richmond Salons (I – IV) |
$45 |
$70 |
$100 |
$155 |
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Richmond I, II, III, IV (¼) |
$25 |
$35 |
$45 |
$60 |
|
Richmond I-II, III-IV (½) |
$35 |
$45 |
$55 |
$120 |
|
Virginia Room (A – D) |
$40 |
$50 |
$55 |
$105 |
|
Virginia A-B, C-D (½) |
$30 |
$40 |
$45 |
$60 |
|
Alumni Board Room |
$35 |
$45 |
$55 |
$60 |
|
SGA Senate Chambers |
$35 |
$45 |
$60 |
$80 |
|
Metro Room |
$25 |
$35 |
$40 |
$45 |
|
Conference Room 228 |
$25 |
$35 |
$40 |
$45 |
|
Commons Plaza |
$70 |
$90 |
$115 |
$235 |
|
Church Hill Board Room |
$35 |
$45 |
$60 |
$80 |
|
Court End Ballroom (A-B) |
$55 |
$70 |
$90 |
$160 |
|
Court End Ballroom A or B (½) |
$35 |
$45 |
$50 |
$90 |
|
Jackson Ward Room (A-B) |
$30 |
$35 |
$55 |
$80 |
|
Jackson Ward Room A or B (½) |
$25 |
$30 |
$35 |
$45 |
|
Hunton Student Center 1st Floor Lounge |
$40 |
$50 |
$90 |
$205 |
|
Hunton Student Center 1st Floor Conference Room |
$30 |
$40 |
$60 |
$75 |
|
Hunton 2nd Floor |
$60 |
$100 |
$215 |
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Hunton Student Center 3rd Floor Conference Room |
$35 |
$45 |
$70 |
$85 |
|
Sales and Solicitation Table |
$45/day |
$55/day |
$80/day |
$85/day |
|
Fees |
Student Organization Use (3) |
Department Use |
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Non-University Use |
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No Show (4) |
$70 |
$80 |
$140 |
$345 |
|
Late Space Request (4) |
$60 |
$90 |
$130 |
$230 |
|
Late Cancellation (5) |
$40 |
$70 |
$120 |
$290 |
|
Late Change Request(6) |
$80 |
$110 |
$150 |
$210 |
|
Early Opening/Late Closing(7) |
$60 |
$120 |
$145 |
$290 |
|
Excessive Cleaning |
$70 |
$80 |
$90 |
$120 |
|
Broken/Lost Equipment |
Assessed based on Damage |
Assessed based on Damage |
Assessed based on Damage |
Assessed based on Damage |
|
Furniture Re-set |
$80 |
$90 |
$100 |
$130 |
|
LABOR CHARGES |
STANDARD |
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Student A/VTech labor(8) |
$15/hour for any part of an hour, minimum of 3 hours |
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Technical Services Manager labor(8) |
$40/hour for any part of an hour, minimum of 3 hours |
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Student Manager(7) |
$24/hour |
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Information and Facility Assistant(7) |
$18/hour |
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Housekeeping (Weekday Evening)(7) |
$17.00/hour per Housekeeping for a minimum of 1 hour |
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Housekeeping (Weekend/Holiday)(7) |
$22.00/hour per Housekeeper for a minimum of 2 hours and a minimum of 2 staff |
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VCU Police |
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Security |
NOTES:
- Standard Rooms are SGA Senate Chambers, Conference Room 228, Alumni Board Room, Metro Room, Hunton Student Center 1st Floor Conference Room, Hunton Student Center 3rd Floor Conference Room, and Larrick Student Center Church Hill Board Room.
- Non-standard Rooms are Commonwealth Ballroom, Richmond Salons, VA Rooms, James River Terrace, Commons Theater, Court End Ballroom, Jackson Ward, Hunton Student Center 1st Floor Lounge, Hunton 2nd Floor, and Commons Plaza.
- Student Organizations will not be charged space rental fees. They will be charged any appropriate fees or labor charges as necessary.
- For Department, VCU Health Services, and Non-University reservations the No Show and Late Space Request Fees are in addition to the facility rental charges.
- For Department, VCU Health Services, Non-University, and Conference reservations the Late Cancellation Fee includes the facility rental charges. Any cancellation occurring 15 days-1 day in advance of the complex event reservation is considered a late cancellation. Any cancellation occuring 3 days-1 day in advance of the standard event reservation is considered a late cancellation. Any cancellation within 24 hours will be considered a no show (See #4).
- A late change request will be assessed for any changes made after the deadline to have all details finalized. For standard spaces that is 3 days and for non-standard spaces that is 15 days. More than one late change request can be assessed if multiple changes are made.
- Typical Staffing Required- 1 Student Manager, 1 Information Assistant, 1 Facility Assistant, and 1 Housekeeper. More staffing may be required depending on event specifics and will be determined by The Commons. Staffing charges will only apply during early open or late close events and only for the hours that the building would not have been open.
- AV Tech/Technical Services Manager Staffing cannot be added on the day of an event.
Academic Space Rate Sheet |
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Space Capacity
|
Space Type
|
VCU Student Group
flat fee* |
VCU Department
for 3 hours** |
Non-University
for 3 hours*** |
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0-50 | Small Classroom | $50 | $75 | $75 | |||||
51-92 | Large Classroom | $50 | $75 | $100 | |||||
93-299 | Small Auditorium | $50 | $75 | $125 | |||||
300-424 | Large Auditorium | $50 | $75 | $150 | |||||
Variable | Common Areas | $50 | $75 | $150 | |||||
* Student groups and organizations will be charged $50 per space per day. The rate for student groups will be charged under certain conditions. Refer to the CSS Guidelines document for more detail. | |||||||||
** VCU Departments are charged $75 for the first 3 hours of room use. Additional hours will be billed at $15 per hour. Departments will be charged under certain conditions. Refer to the CSS Guidelines document for more detail. | |||||||||
***Unaffiliated groups, organizations, or individuals requesting the use of space for meetings, events, conferences or trainings not sponsored by a VCU department or student organization are charged based on the above rates for the first 3 hours of room use. Additional hours will be billed at $25 per hour. | |||||||||
Items not included in the base rate, that may be needed for large events, or events with special needs:
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* Special coordination rates may apply. See Coordination Fee document.
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Custodial Service
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Equipment Rental
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Facility Assistant - Can be provided for setup assistance, on-site coordinaton, etc.
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Technology Support
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Police/Security
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The office of the Provost has created this Academic Space Rate Sheet and is the only authority on changing or revising any policy or procedure within the sheet.